- Session Handouts – don’t even get us started on paper overconsumption… oops, too late…
- Laptops and Projectors – important if you are projecting a slideshow or whatever
- WiFi – how (NOT) to plan for WiFi in your session
- Bananas – a word about our volunteers
- Book Table – a place you can sell your stuff
1. SESSION HANDOUTS
At Mindcamp, we love trees. We love them so much, WE WON’T PHOTOCOPY YOUR HANDOUTS FOR YOU. You have to do it yourself and bring them. But we’d rather you didn’t, except where absolutely necessary.
Ask yourself: “In what ways might I make my session paperless? Or at least less paperful?” Here’s one possibility: make a PDF file that participants can download for themselves. Email the PDF of your handout to us at firstname.lastname@example.org and we’ll put it on our server and give you the link. They can even download it while they’re at your session (if the WiFi is working, see below). Other ideas:
- If people are filling out a worksheet, project the questions onto a screen and have them write in their notebooks.
- If there is a reference sheet they will need to use for an exercise, write it up on flipchart paper and stick it to the wall.
2. LAPTOPS AND PROJECTORS
If you want to run a slideshow or use a projector, bring your OWN laptop (unless you have specifically arranged with us to borrow one). We will provide projector, screen, and cable. The end of the projector cable has a plug that fits into either a VGA hole, or an HDMI hole.
If you’re a Mac user, you will need an adaptor to match this cable to your laptop: if you don’t already have one please buy one ($30), test it, and bring it. Either of the ones pictured here will do it, but if in doubt, please hit up your local Apple genius for guidance.
(Note: If you’ve just bought yourself a MacBook 2017 you’ll also need to adapt the USB end to mini-USB. If in doubt, check!)
Some of you have requested that WiFi be available for your session. Well, we’ll put you in a room where it should be… But in our experience the WiFi at Geneva Park is slow at best and unavailable when being rushed by a bunch of Mindcamp participants. We will do our best to make sure you get a connection, but our advice is this:
Plan for a slow connection, dropouts, and even the WiFi going down altogether during your session.
4. BANANAS and CHIQUITAS
Bananas and Chiquitas are our Mindcamp volunteers. Bananas help in the adult programs, Chiquitas in the youth program. We love them as much as (or even more than) we love trees! They are here because they want you to succeed, and they’re working for free. Many are creativity professionals just like you, in fact several are also Presenters, just like you.
A Banana will volunteer to be helpful while YOU set up, clean up, and troubleshoot. Did you notice the “YOU” part? That means it’s actually YOUR job to do all these things, and the Banana will have very kindly volunteered to provide you with knowledgeable assistance. Isn’t that great? Oh, yes!
5. BOOK TABLE
We ask you to refrain from any commercial promotion during your session….the last thing participants want is a program that’s just an ad for someone’s products or services. But that doesn’t mean you shouldn’t have the opportunity to let people know what you do, or to offer your products outside of your session.
If you have books, CDs or similar material of value to Mindcampers, please bring them. We’ll provide a book table where you can offer them for sale. We do not “staff” the table, but rather work on the honor system: You display your stuff, indicate your price, and ask people to leave their $$$ in envelopes that we provide. But feel free to staff the table yourself if you’d prefer to watch over your inventory or your income.
Got an e-book available on the web? Send the link ASAP to email@example.com! We’ll include your book in posters we’re putting up around Mindcamp with QR codes that participants can snap with their smartphones to buy your e-book on the spot. How’s that for saving trees?